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Office Manager/Project Assistant (m/f) for international PR association

Festanstellung, Vollzeit · Quadriga Media Berlin GmbH

Über uns
Die Quadriga Unternehmensgruppe ist ein wachsendes Medien- und Weiterbildungsunternehmen im Herzen Berlins. Quadriga hat es sich zur Aufgabe gemacht, Professionals weiterzubilden, zu informieren und zu vernetzen. Daran arbeiten wir jeden Tag mit Freude und großer Leidenschaft – ob es um das Veranstalten von Tagungen, Kongressen und Awards geht, das Verlegen von Fachmedien oder die Betreuung von Verbänden. Über die Quadriga Hochschule Berlin (www.quadriga-university.com) und die Deutsche Presseakademie (www.depak.de) bieten wir mit unseren Studiengängen, Seminaren, E-Learnings und Tagungen die Möglichkeit, sich innerhalb der eigenen Business-Community sowie darüber hinaus weiterzubilden und auszutauschen.

Informiere dich über uns auf: www.quadriga.eu

Unternehmensbeschreibung
The European Association of Communication Directors (EACD) is the network for communication professionals from all fields across Europe. It convenes through the European Communication Summit (the largest of its kind in Europe), regional and national debates as well as online events. It was established in 2006 in Brussels to promote diversity, overcome cultural barriers and formulate communicative norms in order to ensure quality and foster professionalism in communications. In addition to its pan-European offering, the EACD provides opportunities for its members to convene both through issue-specific working groups as well as through regional groups. It also publishes leading content through its magazine, Communication Director. The Association currently has more than 2,000 members. As a service provider, Quadriga manages the office for the association in Berlin.
#keepquestioning
Would you like to work for an international professional association? Do you enjoy interface management? If you've gained your (first) office and event experience, you're right with us!
Mach, was du liebst
  • Interface function between association and Quadriga and first contact person for administrative inquiries from Managing Director and various function-holders within the association
  • Responsible for the Office Management (e.g. organisation, participant management and documentation of calls and meetings for the association, prepare and edit documents, spreadsheets and presentations, managing event calendar and updating information on website, support with speaker travel arrangements and bookings, organisation and support for EACD webinars)
  • Event support and coordination: contact person for invitation and participant management, coordination of location/catering, sending of print material prior to event, post-event communications
  • Project support plus event support for key EACD initiatives and activities such as the European Communication Awards, European Communication Summit, etc. up to 4 times a year in different European cities
  • Preparation (documents, participant communication) and on-site support for the EACD General Assembly once a year
  • Coordination with internal departments (e.g. project, events and member services)
  • Liaison with legal advisor for information on association’s legal structure, statutes and board elections
Zeig uns, was du kannst
  • University degree or comparable training in the commercial field
  • Relevant professional experience in project management, office management and personal assistance (ideally in an agency or in the media sector)
  • Event management experience is a plus
  • Experience in the field of associations is an advantage
  • Organisational talent and strong execution skills as well as a precise and independent working style
  • Very good knowledge of English; other language skills are an advantage!
  • Strong communication and expression skills
  • Highly motivated and enjoy working in a team
... und erhalte von uns
  • Training: We place a high value on individual training and professional development. Benefit from five days of further training per year.
  • Colleagues: Become part of a dynamic team of 230 highly-motivated colleagues with whom you can network, swap ideas, and raise a glass at our regular team events with.
  • Careers: Use your creative freedom, work autonomously, and profit from internal opportunities for your professional development.
  • Work-life balance: A healthy work-life balance is important to us. We believe in flexible working hours (core working time 10 am – 4 pm) and mobile office options.
  • Flat hierarchies: We emphasise transparency, clear decision channels, and a friendly working culture.
  • Community: We create connections and promote team spirit through lunches for interns, trainees, and juniors, ‘Mystery Lunches’, social events, ‘Meet the CEO’ gatherings, and much more.
  • Sports programme: Stay fit and have fun! Our weekly sports programme includes yoga, running groups, and fitness.
  • Onboarding: We facilitate an easy entry into the Quadriga world through clear onboarding processes with targeted induction, trainings, feedback conversations, and partner programmes.
  • Location: Work in the heart of Berlin with excellent connections to public transport, a private library, and a green outdoor area.
Dein Weg zu uns
Together we create platforms for an informative dialogue to connect professionals and executives. If you would like to support us, please send us your application documents (cover letter, résumé, references, proposed salary, and available starting date) via our online application form.
Kontaktperson
MIRKO DUUS
Teamlead Recruiting
+49 30 84859-262

Deine Bewerbung

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#keepquestioning

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